Bee Expo

963 Houston Northcutt Blvd
Mount Pleasant, SC 29465
USA

April 7th 11 am to 4 pm

(set up for vendors begins at 8:30 am and must be completed by 10:00 am)

 
 

Participant Information and Guidelines- Please review before filling out the application below.

Please note: Do not pay vendor fees until positive notification of approval to attend this market as a vendor.

General Theme: The purpose of this fun, free, family-friendly community outreach event is to provide a platform to share educational information with the public about bees, the art of beekeeping, and to promote actions that support health and sustainability of pollinators in our community and environment of coastal South Carolina. In an effort to maintain the theme and primary purpose of the event, the degree by which a vendor/exhibitor’s products, mission, or services align with the theme will be a contributing factor in the application approval process. Please feel free to download our event poster and help us publicize!

Event Date: Sunday – April 7, 2019 -- from 11am to 4pm – Rain or Shine!

Site: Cinebarre Theater parking lot at 963 Houston-Northcutt Blvd., Mount Pleasant, SC 29464 Walking distance from Patriot’s Point near the base of the Ravenel Bridge, Indoor restroom facilities, Food Trucks will be available in the event area, Walking distance to banks, grocery stores, Whole Foods Market, shopping

Check-In: All participants must sign-in upon arrival.

Setup: 8:30am on Sunday, April 7, 2019. Setup must be concluded by 10:00am.

Parking: Unless pre-approved, all exhibitor and volunteer vehicles must be removed from Cinebarre property by 10:00am. -Free parking is available behind the strip mall across the street from Cinebarre. - Spaces directly in front of Jimmy John’s restaurant are reserved for patrons. Do not park in spaces facing Jimmy John’s restaurant or near drive-thru window area. Vehicles in these spaces beyond 15 minutes may be ticketed and towed.

Exhibits: All exhibits must remain open and staffed at all times between 10:30am and 4:00pm. The display must be neat, visually inviting, and well maintained with clear, visible pricing. - Use of amplified sound is not permitted at exhibits without prior approval. - The event organizer has responsibility through oversight of CABA Board of Directors to approve or deny applications and may close a concession or vendor space not being operated in compliance with provisions of this agreement or in the best interest of the event and its patrons.

Tent location: Upon approval of your application, a designated space to accommodate your 10 x 10 ft. tent will be reserved. You must setup at the location assigned to you or as directed. - You are responsible for providing tent canopy, table(s), your chair(s) and for securing equipment, inventory, and loose objects during inclement weather. Be prepared for windy conditions and securing the tent on an asphalt surface. All items must be contained within your allocated space. Contact event organizer in advance for special arrangements.

Electricity: Requests to utilize electricity will be considered; however, access to electricity is limited and not guaranteed. Connection types and requirements for electricity or generator use must be fully specified in the application form and pre-approved. Applicants approved for electricity must provide appropriate cables in perfect working condition. -No unauthorized use of electricity or extension cords will be permitted.

Breakdown: Begins at 4:00pm and must be completed by 6:00pm unless pre-approved. Tables, chairs, or other equipment that is the property of Cinebarre must not be removed from the premises. Unclaimed items at 6:00pm on the day of the event may be discarded.

Loaned Property: Property must be clearly labelled. It is the responsibility of the property owner to confirm in advance arrangements regarding how the property will be removed from Cinebarre and returned to the owner. (The individual who delivered the item to Cinebarre may not necessarily be the same person who will assist in returning it after the event.)

Honey Sales: Members in good standing with Charleston Area Beekeepers Association (CABA) as of March 1, 2019, are invited to apply for approval to sell local honey and bee products. To participate, you are affirming you conform to all State regulations, have filed appropriate exemption form, have products legally labeled, know and trust the origin and quality of honey and products you sell, and have priced all products fairly. - Upon check-in, you must provide a legally labeled 1 lb. jar of local honey with a flip-top lid for honeytasting at the CABA hosted booth. If you offer honey-tasting, you must adhere to sanitary requirements and provide tasting-spoons with a clearly labeled container for discards. - All exhibits selling or offering honey-tasting must display “No Honey For Infants Under 1 Year” signage. Signs will be available for pick-up upon arrival at check-in.

Non-Profits: NPOs participating for educational purposes (or selling only memberships) may be eligible for fee waive or discount. Please provide comments in the application.

Registration: Submit the application form to request a space at the event. The deadline to apply is Friday, March 22, 2019.

Approval Notification and Fees: You will receive an email confirming receipt of your application. If your application is approved, the message will include a link to pay your fee online using a credit card. - If no fee is due, the message will indicate you have already met the fee requirement and will serve as your receipt. The deadline to submit payment of fees is March 31, 2019. Failure to pay by the deadline signifies that you no longer wish to participate and your application will be voided for 2019.

Registration is non-refundable and non-transferable.

Contact Us

Interested in becoming a vendor? We love professionals interested in the idea of promoting bees! This one day, rain or shine event, is all about the bees! Please take a moment and fill out the information. We will get back to you as soon as possible. ( We are volunteers so it may take a few days, please bear with us). We adore the passion people are showing for this event,please share your ideas and thoughts, we will try to make this event welcoming to all.

After submitting this form, fees online here

Name *
Name
Address *
Address
Are you a current CABA member? *
Will you sell or serve honeybee products? *
Will you sell or serve any food items? *
If prepared off-site, are food items prepared at DHEC/SC Dept. of Agriculture-approved facility? *
Is this application for a food truck? *
By submitting this application, I certify I have read, understand, and agree to abide by all Charleston Honey and Bee Expo Participant Information and Guidelines, abide by state and federal safety and health regulations and laws, comply with signage, and follow additional instructions at the event as directed. I acknowledge the event is outdoors rain-or-shine. Charleston Honey and Bee Expo retains the right to refuse any application, close early or cancel event due to inclement weather. Failure to submit fee by the deadline will cancel your application as a vendor/exhibitor for 2019. No refunds will be issued. I acknowledge that photos, video, artwork or other media of event exhibits, exhibitors, vendors, and any persons on the premises the day of the event may be utilized by Charleston Area Beekeepers Association to publicize the event. I relinquish all royalty and copyright permissions for any such media. *
I, hereby affirm that I have been well advised and thoroughly informed of the inherent hazards and policies of the event. I know that by participating in the 2019 Charleston Honey and Bee Expo, located in Mount Pleasant, South Carolina, I am exposing myself to certain known and unknown liabilities in my direct and indirect actions with the public and invitees of this event. I also understand that if I choose to hire help or bring in volunteers for the event, that I am directly responsible for their actions or injury. I hereby personally assume all risks associated with my voluntary participation in this event for any harm, injury, or damage that may befall me or any employee, temporary help, or volunteer, as a result of my participation, whether foreseen or unforeseen. I understand and agree that the organizers and sponsors of the Charleston Honey and Bee Expo (including but not limited to Charleston Area Beekeepers Association, Cinebarre, Regal Entertainment Group, Town of Mount Pleasant, and Charleston County) as well as their agents, employees, representatives, and governing bodies may not be held liable in any way for any occurrence in connection with my participation associated with this event that may result in injury, death, or other damages to my property, me or my family, heirs, or assigns, and in consideration of being allowed to participate in this event, I hereby personally assume all risks in connection with said event for any harm, injury, or damage that may befall me, including all risks connected therewith, whether foreseen or unforeseen; and further to save and hold harmless said event and persons for any claim by me, or my family, estate, heirs, or assigns arising out of my participation associated with this event including setup, breakdown, or transport of items to and from event. I further state that I am of lawful age and legally competent to sign this affirmation and release, or that I have acquired the written consent of my parents or guardians; that I understand the terms herein are contractual and not a mere recital; and that I have signed this document of my own free will. It is my intention that this instrument affirmed by my signature below to exempt and release the organizers and sponsors of the 2019 Charleston Honey and Bee Expo located in Mount Pleasant, South Carolina, as well as their representatives and governing bodies from all liability whatsoever for personal injury, employer’s liability and workers’ compensation, property damage, or wrongful death arising out of or in the course of my participation in this event. I HAVE FULLY INFORMED MYSELF OF THE CONTENTS OF THIS AFFIRMATION AND RELEASE BY READING IT BEFORE I SIGN IT. *